MIMARU
Service 04

AI process automation with language models

We put LLMs to work in document workflows, support and analytics. We start with the processes where the effect is measurable in hours and money, not with a “chatbot for the sake of a chatbot”.

Who we work with and what we solve

Who it’s for
Companies with a constant flow of documents, requests and customer queries
Support desks and service departments
Teams doing analysis and reconciliation by hand
What it solves
Staff sort through emails, invoices and delivery notes by hand
Replies to customers take hours instead of minutes
Company knowledge cannot be found — it lives in people’s heads and message threads
Routine reconciliation and copying of data between systems

What’s included

01
Audit and process selection

We cost the operations you run today and pick the process where the effect can be measured.

02
Pilot with metrics

A working prototype on real data, compared against your baseline figures.

03
RAG knowledge search

Answers drawn from documentation, procedures and past projects — with links to the source.

04
Built into your systems

We embed it in ERP, CRM, the ticketing system and email — where people already work.

05
Quality controls

Limits on autonomy, human review, metrics for accuracy and cost.

06
Team training

Rules for working with AI, reviews of what went wrong, handing ownership of the process to you.

Process

Timelines are a guide for a mid-sized company — we fix exact dates after the audit.

01
Audit and metrics

We pick the process and pin down baseline figures in hours and money.

1–2 weeks
02
Pilot

A prototype on real data, compared against the baseline metrics.

3–6 weeks
03
Production

Integrations, quality controls, autonomy widened step by step.

1–2 months
04
Monitoring

We track accuracy and cost and keep developing the process.

ongoing

Stack and tools

FastAPIpgvectorPostgreSQLPythonDockern8nClaude / GPT

Questions

Will our data be used to train models?

No. We use APIs with training on your data switched off and, where needed, masking or local models inside your own perimeter.

How do we know it pays off?

Before the pilot we pin down what the process costs in hours and money, afterwards we compare. You decide on production from the numbers.

Doesn’t the model get things wrong?

It does. That is why we build controls around it: a person confirms the critical steps, accuracy is measured continuously, and the limits of autonomy are set explicitly.

Which process should we start with?

A high-volume, routine one: sorting incoming documents, first-line support replies, preparing recurring reports.

Contact

Tell us about your project

We will work through your process, propose an architecture and estimate the first stage. We reply within one business day.